AI prompts for the VSME report: automated sustainability reporting

B1 – Basis for the creation

• “Create a text module to provide the basic information for the VSME sustainability report. The template should include:
  (a) Reporting option selected: [Nur Basis-Modul] / [Basis- und umfassendes Modul],
  (b) Disclosure of sensitive information: We make [no] use of the right not to disclose sensitive information,
  (c) Basis of the report: [konsolidiert] / [individuell],  
  (d) List of subsidiaries (if applicable): See [Link zur Webseite mit Tochtergesellschaften],
  (e) Further information: [Einfügen sofern relevant]”

B2 – Sustainability practices and guidelines

• “Based on the available documents or the results of the double materiality analysis, prepare a table of the company’s sustainability practices, including existing policies, initiatives and targets for the following ESRS topics: Climate change, pollution, water and marine resources, biodiversity, circular economy, company workforce, value chain workforce, affected communities, consumers, governance.”

B3 – Energy and greenhouse gas emissions

• “What is the most efficient way to obtain data on my company’s energy consumption in MWh, broken down by renewable and non-renewable sources (electricity and fuels)? Which internal stakeholder should I most likely contact in this regard?”
• “Which specific methodologies, emission factors and data sources are best suited to accurately populate an existing table of gross greenhouse gas emissions (tCO₂e) according to the GHG Protocol Corporate Standard? How can the accuracy of estimates for Scope 1 and Scope 2 be optimized, especially with regard to location-based emissions? If Scope 3 is included, what are the best practices for delineating and calculating these indirect emissions?”

B4 – Pollution

• “Which pollutants are typically emitted into the environment in our industry (air, water, soil)? What measurement or estimation methods are used to determine emissions?”
• “Which methods (measurement, modeling, estimation) are best suited to quantify our operational pollutant emissions in kg for air, water and soil pollution? Which official emission factors or data sources should we use?”

B5 – Biodiversity

• “Which official maps or databases (e.g. IUCN, WWF Risk Filter, national environmental authorities) can we use to identify biodiversity-sensitive areas that are close to our company sites?”
• “Based on the following documents and screenshots, create a table to document sites in biodiversity-relevant areas, including area, protection status and land use.”

B6 – Water

• “How can the water consumption for each site be calculated automatically by recording the difference between water withdrawal and water return from production processes? Which mathematical models or algorithms can be used to increase accuracy?”
• “How can we use the WRI’s Water Risk Atlas or other GIS-based tools automatically to identify our locations with high water scarcity and update them regularly?”
• “Based on the following data, create an overview of the company’s water withdrawal in m³, including information on locations with high water scarcity.”

B7 – Resource utilization and circular economy

• “How can we calculate the proportion of recyclable or reusable materials in our products and packaging? Which data sources or standards (e.g. EU Circular Economy Action Plan, ISO 14001) should we use to make our circular economy strategy measurable?”
• “Which methods or software solutions are suitable for creating an annual material flow stream in order to make the entire use of resources transparent? How can material data from different sources (production, purchasing, supply chain) be automatically merged?”

B8 – Workforce (general characteristics)

• “What is the most efficient way to extract my company’s current HR data (full-time equivalents or number of people) by contract type, gender and country from our HR system? Which internal stakeholders (e.g. HR department, HR IT, Controlling) should I contact to obtain this data?”
• “Enclosed are data on our workforce. Create an overview of the workforce, broken down by type of employment contract (fixed-term/permanent), gender, country and fluctuation rate.”

B9 – Health and safety

• “What is the most efficient way to extract the number of recorded or reported occupational accidents and work-related fatalities from internal systems (e.g. health and safety reports, safety management systems)? Which internal stakeholders (e.g. HSE manager, HR department) should I contact?”

B10 – Remuneration, collective bargaining, training

• “Enclosed is data on our workforce. Create a table with average wages, gender pay equity, number of employees with a collective agreement and average training hours per year.”

B11 – Corruption and financial penalties

• “Provide an overview of any convictions and fines related to corruption and money laundering based on the following documents.”
• “Draw up an anti-corruption and money laundering policy or a code of conduct to rule out corruption and money laundering in the company.”